Administrative Assistant

The Organization

As an independent research organization, the Morgridge Institute for Research explores uncharted scientific territory to discover tomorrow’s cures. In affiliation with the University of Wisconsin-Madison, we support researchers who take a fearless approach to advancing human health in emerging fields such as regenerative biology, metabolism, virology and biomedical imaging. Through public programming, we work to inspire scientific curiosity in everyday life.

Description

This position will serve as the Research Center Administrative Assistant for the UW-Madison Cryo-Electron Microscopy Research Center (CEMRC), the NIH Midwest Center for Cryo-Electron Tomography (MCCET), and the Wright lab at the University of Wisconsin-Madison. The Research Center Administrative Assistant position assists the CEMRC and MCCET leadership, including the Principal Investigator, Project Manager, and Systems Administrator in multiple projects and administrative duties. The person in this role will coordinate and participate in community activities towards research, education and outreach.  The successful applicant will prepare and edit reports, presentations, and help the team track progress using project management tools. The Research Center Administrative Assistant will provide a wide range of administrative, clerical, and organizational support for the CEMRC and MCCET, including data entry, website and calendar management, preparing correspondence, and assisting with internal and external communications. The Research Center Administrative Assistant is expected to establish and maintain effective working relationships with diverse individuals and groups at all levels of the organization to advance the mission of the network while working independently using initiative, creativity, and judgement to manage projects and solve problems.

Primary Responsibilities

  • Coordinate feedback with the CEMRC and MCCET Principal Investigator, Project Manager, and Systems Administrator to help execute and track projects; for example, to ensure implementation aligns with planned project timelines.
  • Prepare standard and/or ad hoc reports, organizing input from tools or teammates including reporting to the National Institutes of Health (NIH).
  • Collaborate with the Principal Investigator, Project Manager, and Systems Administrator, and other CEMRC and MCCET members on projects and with external groups involved in CEMRC and MCCET supported projects.
  • Support the Principal Investigator, Project Manager, and Systems Administrator with project tracking, financial reporting and grant proposals.
  • Maintain physical and electronic files and mailing lists; create, prepare, edit, and proof-read documents; perform other organizational tasks such as sending regular electronic communications to CEMRC and MCCET mailing lists.
  • Assist with preparing presentations, including gathering information as appropriate, formatting and proofing slides, recording, typing and distributing meeting minutes and posting presentations.
  • Coordinate calendars and meetings by scheduling, generating agendas, reserving rooms, inviting attendees and booking resources/catering as needed.
  • Event planning for single-day meetings through multi-day conferences and workshops. Prepare registration materials; manage reservations for event space, hotels, catering and receptions; send and review attendee surveys; manage budget and invoice payment. Complete expense reports and assist with travel arrangements and reimbursements.
  • Update and manage content on CEMRC, MCCET, and Wright lab websites and social media sites.
  • Serve as a liaison with on- and off-campus resources and facilities as needed.
  • Interface with Biochemistry Department and Morgridge support staff to post job openings, manage payroll appointments and to initiate changes of personnel support as needed.
  • Act as primary scheduler for the PI
  • Perform other miscellaneous duties as required.

Requirements

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary duties.

Education and Experience

  • At least 3 years of administrative experience required, including experience managing multiple projects at once
  • Experience with large, multi-member organization is advantageous
  • Minimum Bachelor’s degree in business, science or biotechnology is preferred.

Knowledge, Skills and Abilities Required

  • Ability to work independently and collaboratively;
  • Ability to communicate and interact professionally with all levels of the organization;
  • Excellent interpersonal skills, including oral and written communication skills;
  • Strong organizational skills;
  • Demonstrate respect and dignity in decisions, communications and actions;
  • Demonstrate proficiency with software and web-based programs including Microsoft Office and Google applications;
  • Experience with website development and using WordPress and social media;
  • Ability to work with individuals with a wide range of backgrounds and status.

In order to ensure the safety of our workplace, proof of COVID-19 vaccination is required unless an exemption is granted for medical, disability or religious reasons.

To Apply:

Qualified individuals interested in this opportunity are required to apply via the link below.

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