Assistant Director, Lab Operations

The Organization

As an independent research organization, the Morgridge Institute for Research explores uncharted scientific territory to discover tomorrow’s cures. In affiliation with the University of Wisconsin-Madison, we support researchers who take a fearless approach to advancing human health in emerging fields such as virology, advanced multi-scale fluorescence and electron microscopy, metabolism and regenerative biology. Through public programming, we work to inspire scientific curiosity in everyday life.

The Opportunity:

The Assistant Director-Lab Operations will manage the day-to-day operation of the laboratory. The person in this position works with Dr. Bartels to accomplish lab goals and tasks, partnering with internal and external organizations. The person in this position is responsible for the daily operation and oversight of projects including, but not limited to, managing budgets, schedules and/or procedures; external communications, ordering, inventory, coordination and interactions with other Morgridge staff and external stakeholders.

Primary Responsibilities

  • Manage the technical/research staff and the day-to-day operation of the laboratory; oversee maintenance of laboratory and      equipment, order equipment, and supervise new equipment delivery and setup; implement and oversee allocation of purchases to projects
  • Oversee and enforce safety and facility use guidelines, standard operating procedures, and other relevant regulatory requirements such as animal use; provide access to training for all staff and facility users in appropriate procedures and regulatory compliance; oversee compliance with standards set by federal and state mandates, regulations, rules and laws
  • Coordinate with building/property management officials for building maintenance issues related to operation of the laboratory
  • Plan and implement policies and procedures; ensure efficient lab operations plus quality control and compliance
  • May assist in strategic planning, business development, and expansion initiatives
  • Assist with patent applications and MTAs
  • Attend meetings as necessary; provide assistance with projects, as necessary, to support the research objectives of lab
  • Work closely with lab personnel to create internal control processes for managing the financial reporting related to grants and other funding sources
  • Assist with onboarding new team members, and transitioning employees to new positions
  • Assist Dr. Bartels in the development and submission of accurate proposal budgets and compliant proposal materials by interpreting sponsor guidelines, Institute policies and sponsor regulations. This includes assisting with grant writing/copy-editing, assembling compliance materials, and collection and maintenance of key personnel information.
  • Manage pre-award and post-award processes for lab including submission of annual reports, effort requirements/certifications, salary allocation, protocols, patents, and MTAs. Work with institute Sponsored Programs and correspond with funding agencies to submit accurate information to sponsors and ensure all deadlines are met based on terms and conditions of the award.
  • Perform financial analysis and forecasting for all sources of funding, providing status reports to Dr. Bartels. Proactively interpret      and analyze financial data and transactions ensuring that expenses are charged to the correct funds and are allowable expenses; implement methods for resolution or corrective actions to ensure funds are in positive balance, follow appropriate budgets or request revised budgets with the appropriate agencies.
  • Negotiate and purchase lab equipment, supplies and services, managing inventories and tracking needs to support lab operations through the internal procurement system. Acquire quotes from vendors and submit purchase requisitions. Ensure purchases are made in compliance with internal and funding agency policies and regulations.
  • Miscellaneous duties as required

Requirements

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.

Education and Experience

  • Bachelor’s degree required, Master’s degree preferred.
  • At least 5 years of experience in project management and financial analysis

Knowledge, Skills and Abilities Required

  • Must be able to manage multiple priorities in a fast-paced, deadline-driven environment.
  • Strong attention to detail and the ability to work with large amounts of data, interpret financial records, detect errors, and prepare financial reports; high proficiency with databases and spreadsheet programs
  • Working knowledge of laboratory requirements for compliance
  • Ability to process information effectively to identify and define problems and make decisions
  • Ability to research, analyze, and evaluate proposed programs and expenditures
  • Excellent leadership and technical skills
  •  Strong oral and written communication skills with an ability to effectively communicate within all levels of the organization
  • Effective interpersonal skills
  • Ability to maintain high level of confidentiality
  • Ability to work with others in a focused laboratory setting
  •  Ability to lead, develop, and mentor staff

In order to insure the safety of our workplace, proof of COVID-19 vaccination is required unless an exemption is granted for medical, disability or religious reasons.

To apply:

Qualified individuals interested in this opportunity are required to submit a cover letter and resume via the link below.

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